Privacy Policy
Introduction
Welcome to OurManitoba.org ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and participate in the Our Manitoba Photography Contest ("Contest").
By accessing or using our website and participating in the Contest, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, please do not use our website or participate in the Contest.
Information We Collect
We collect several types of information from and about users of our website, including:
2.1 Personal Information
When you participate in the Contest or register on our website, we may collect personal information that you voluntarily provide, including but not limited to:
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Full name
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Email address
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Mailing address
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Telephone number
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Date of birth (to verify age eligibility)
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Social media handles (if provided)
2.2 Submitted Content
When you submit photographs or other content to the Contest, we collect:
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Photographs and images
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Titles, descriptions, and captions
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Location information (if included with submissions)
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Technical metadata embedded in image files (EXIF data)
2.3 Automatically Collected Information
When you access our website, we automatically collect certain information about your device and browsing activity, including:
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IP address
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Browser type and version
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Operating system
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Device type (desktop, mobile, tablet)
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Pages visited and time spent on pages
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Referring website addresses
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Geographic location data (approximate, based on IP address)
How We Use Your Information
We use the information we collect for various purposes, including:
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To administer and manage the Contest, including processing entries, verifying eligibility, and selecting winners
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To communicate with you about the Contest, including sending confirmation emails, winner notifications, and Contest updates
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To display submitted photographs on our website and social media platforms as part of the Contest
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To create promotional materials featuring winning or selected photographs
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To maintain and improve our website and user experience
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To analyze website usage and traffic patterns
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To comply with legal obligations and enforce our terms and conditions
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To send you newsletters, marketing communications, or information about future contests (with your consent)
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To protect our rights, property, and safety, as well as the rights of our users
Photo Submissions and Usage Rights
By submitting photographs to the Contest, you grant us a non-exclusive, royalty-free, worldwide, perpetual license to use, reproduce, modify, adapt, publish, display, and distribute your photographs in any media for purposes related to the Contest, promotion of Manitoba, and our website. This includes, but is not limited to, displaying entries on our website, sharing on social media, creating exhibitions, and producing promotional materials. You retain ownership and copyright of your submitted photographs. We will credit you as the photographer whenever reasonably possible.
Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:
5.1 Service Providers
We may share information with trusted third-party service providers who assist us in operating our website, conducting the Contest, or providing services to you. These providers are contractually obligated to protect your information and use it only for the purposes we specify.
5.2 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas, or government agencies).
5.3 Contest Partners and Sponsors
We may share winner information with Contest sponsors or partners as necessary to fulfill prize obligations. We will inform you if this applies to you.
5.4 Public Display
Submitted photographs and associated information (such as your name, photograph title, and location) may be publicly displayed on our website, social media platforms, and in promotional materials. By participating, you consent to this public display.
Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your browsing experience and collect information about website usage. Cookies are small text files stored on your device that help us recognize you and remember your preferences.
6.1 Types of Cookies We Use
Essential Cookies: Required for the website to function properly and cannot be disabled.
Analytics Cookies: Help us understand how visitors use our website so we can improve it.
Functional Cookies: Remember your preferences and choices to provide enhanced features.
6.2 Managing Cookies
You can control and manage cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website and your ability to participate in the Contest.
Data Security
We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, secure servers, access controls, and regular security assessments. However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Contest entries and submitted photographs may be retained indefinitely for archival, promotional, and historical purposes related to the Contest and Manitoba's cultural heritage.
Children's Privacy
Our website and Contest are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. For participants between the ages of 13 and 18, parental or guardian consent may be required for Contest participation. If we become aware that we have collected personal information from a child under 13 without parental consent, we will take steps to delete that information.
Your Privacy Rights
Depending on your location, you may have certain rights regarding your personal information, including:
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Right to Access: Request access to your personal information we hold.
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Right to Correction: Request correction of inaccurate or incomplete information.
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Right to Deletion: Request deletion of your personal information, subject to certain exceptions.
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Right to Opt-Out: Unsubscribe from marketing communications at any time.
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Right to Withdraw Consent: Withdraw consent for data processing where we rely on consent as the legal basis.
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Right to Data Portability: Receive your personal information in a structured, commonly used format.
To exercise these rights, please contact us using the information provided in Section 13 below.
Third-Party Websites and Services
Our website may contain links to third-party websites, social media platforms, or services that are not owned or controlled by us. This Privacy Policy does not apply to those third-party sites. We are not responsible for the privacy practices of other websites. We encourage you to review the privacy policies of any third-party sites you visit.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date. Your continued use of our website and participation in the Contest after such changes constitutes your acceptance of the revised Privacy Policy. We encourage you to review this policy periodically.
Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Our Manitoba Photography Contest
Website: www.ourmanitoba.org/contact
Consent and Acknowledgment
By using our website and participating in the Our Manitoba Photography Contest, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.